Effective Date: 25 May 2018
This Privacy Notice is in two parts.
Part 1: With the introduction of the EU General Data Protection Regulation (GDPR), which becomes effective in law on 25th May 2018, we are required to update the data protection references in our terms of business and, in the case of individual clients, provide certain details regarding the Firm and collection and use of your personal data. This is set out in more detail below.
Part 2: The second part sets out, in relation to information we collect from this Site, the practices we follow to respect the privacy of all visitors.
The registered office of Ingleby Trice LLP (Registered in England and Wales Limited Liability Partnership OC362585) (the Data Controller) is 10 Foster Lane, London EC2V 6HR. Our Data Compliance Officer can be contacted at firstname.lastname@example.org
What are your rights?
If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Compliance Officer who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
Unless otherwise agreed with you, we will only collect basic personal data about you, which does not include any ‘sensitive personal data’. This information does, however, include the likes of your name, work address, email address and job title.
A full list of your rights under GDPR is as follows:
- The right to access the personal data we hold on you
- The right to correct and update the personal data we hold on you
- The right to have your personal data erased
- The right to object to processing of your personal data
- The right to data portability
- The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
- The right to object to the processing of personal data where applicable.
- The right to lodge a complaint with the Information Commissioner’s Office. You can contact the Information Commissioner’s Office via email, on 0303 123 1113, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
We need to know basic personal data in order to provide you with our services, and to claim our right to be paid in return for our services, under our standard terms of business. If you do not provide this information then we will be unable to provide the services you have requested. We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide to you.
Use Of Data
All the personal data we hold about you will be processed by our staff in the United Kingdom and no third parties will have access to your personal data unless there is a legal obligation for us to provide them with this. We have set out below the legal bases for the Firm to process your data.
Some of our processing may be necessary for compliance with a legal obligation. For example Ingleby Trice LLP has a duty to act as a data controller and may be obliged to report certain matters to law enforcement agencies.
Some of our processing is necessary to comply with our contractual obligations to clients and prospective clients. It is necessary in order to provide our services as Chartered Surveyors.
We may also communicate with you, as a matter of legitimate interest, information about other services we can offer you and update you about our activities. An example is the circulation of a Floor Space Survey to persons who have expressed an interest in receiving this survey.
Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.
We take all reasonable steps to ensure that your personal data is processed securely.
How long we keep it
We will generally keep your personal data for a maximum of 6 years, after which time it will be destroyed if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
Sharing your personal data
Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent.
It is likely that we will need to share your data with our agents, suppliers and contractors. For example, we may ask a supplier to send out newsletters on our behalf, or to maintain our database software, or to provide us with administration, IT and other related services.
At Ingleby Trice LLP we implement fair information practices that are designed to protect your privacy. If you have questions or you do not feel that your concerns have been addressed in our Privacy Notice, or you just want to talk with us, feel free to contact us by email to email@example.com
We collect personally identifiable information that is voluntarily provided by visitors to this Site (User Data). The User Data that Ingleby Trice LLP receives from Site visitors includes name, title, address, email address, telephone numbers, and any other information provided by visitors in email messages or attachments thereto.
Typically, User Data is collected in order to respond to enquiries about our services or employment opportunities with Ingleby Trice LLP.
It is Ingleby Trice LLP’s policy to limit the information collected to only the minimum information required to complete a Site visitor’s request.
Ingleby Trice LLP’s intention is not to seek any sensitive information through our Site unless legally required for insurance or recruitment purposes. Sensitive information includes a number of types of data relating to race or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sexual life, or criminal record.
Use of user data
User Data obtained by the Site is used for internal business purposes of Ingleby Trice LLP and in connection with a visitor’s request. This data is not shared with others for unrelated purposes unless stated in this Privacy Notice or otherwise communicated to the Site visitor.
Ingleby Trice LLP makes every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the Site has collected excessive information, we encourage the visitor to contact firstname.lastname@example.org to raise any concerns.
Except for instances where visitors explicitly choose to receive specific Ingleby Trice LLP marketing or other informational materials, Ingleby Trice LLP will not use personal data collected from our Website to distribute marketing or informational materials.
It is Ingleby Trice LLP’s policy only to disclose User Data to third parties under the following circumstances:
- when explicitly requested by the visitor
- when required to deliver publications or reference materials requested by the visitor
- when required to facilitate conferences or events hosted by a third party
- when required to meet any other request of a visitor.
Categories of third parties with whom we may share personally identifiable information include HMRC and Government. This Site does not collect or compile personally identifying information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps to analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
The Ingleby Trice website uses traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
The data collected by our servers and/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above. In any event, such information will not be kept for longer than two years.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can set your browser to block the recording of cookies on your hard drive to minimise the amount of data that may be collected about your navigating on the Site. The browser on a computer can be set to notify the user when a cookie is being recorded on their computer’s hard drive. Most browsers can also be set to keep cookies from being recorded on their computer. However, for optimal use of the Site, we recommend that visitors do not block the recording of cookies on their computer.
For more information about cookies, please see the Information Commissioner’s website.
Transfer of User Data outside the User Jurisidiction
The Internet is a global environment. In order to provide the Site we may need to transfer User Data to locations outside the jurisdiction in which a visitor is viewing the Site (the User Jurisdiction) and process User Data outside the User Jurisdiction. If the User Jurisdiction is within the European Economic Area (the EEA) please note that such transfers and processing of personal data may be in locations outside the EEA. Any data sent or uploaded by users may be accessible in jurisdictions outside the User Jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the User Jurisdiction or (as the case may be) within the EEA.
By continuing to use the Site and by providing any personal data (including sensitive personal data) to us via the Site or email addresses provided on the Site, visitors are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Privacy Notice. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the User Jurisdiction (including, if applicable, outside the EEA).
Links to Other Websites
By continuing to use the Site and by providing any personal data (including sensitive personal data) to us via the Site or email addresses provided on the Site, visitors are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Legal Notice and Privacy Notice. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the User Jurisdiction (including, if applicable, outside the EEA).
As a policy, visitors are not required to register to gain access to this Site. Personally identifiable information provided to Ingleby Trice LLP through this Site is provided voluntarily by visitors. Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate Website area or in communications to our visitors; or a visitor may contact email@example.com
Each visitor has the right of access to personal data they have submitted through this Site.
Enquiries about the accuracy of identifying information previously submitted, or requests to have information removed, should be directed to firstname.lastname@example.org
All Ingleby Trice LLP staff are instructed to follow a firm-wide data security policy and are required to agree to ensure confidentiality of personal data.
Ingleby Trice LLP reserves the right to modify or amend this statement at any time. The effective date will be displayed at the beginning of this statement. To keep visitors informed Ingleby Trice LLP will notify users of material changes to our Privacy Notice by prominently identifying a link on our website home page to the updated Privacy Notice for a period of not less than two weeks..
By continuing to use the Site and by providing any personal data (including sensitive personal data) to us via the Site or email addresses provided on the Site, visitors are consenting to our use of your personal data as set out in this Privacy Notice. Please do not send us any personal data if you do not want that information to be used by us in this manner.
All documents, programmes, publications, designs, products, processes, software, technology, information, and ideas (Content) provided by or described in this Site are the property of Ingleby Trice LLP and/or its affiliates or suppliers and are protected by UK and international copyright laws and other intellectual property laws, unless stated otherwise. The Content is provided to users of this Site for informational purposes only. Except as expressly permitted below or by applicable law, users may not copy (except to the extent required in order to use the site in accordance with the Privacy Notice), store in any medium (including in any other website), distribute, transmit, re-transmit, broadcast, modify, or otherwise make available or communicate to the public any part of the Site or systematically extract material from the Site or any document available through it or in any other way exploit commercially all or any part of the Site or any document available through it without our prior written permission.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.